Admin Support Officer

Controlled Space is a 20+years established business that provides stewarding, safety and security to services to wide range of clients including events and venues.

We are seeking a capable, organized Administration/HR Assistant to support with the day to day running of the business. In this role, you will assist with general administration, and key element will be assisting with the recruitment process; including job postings, candidate screening and interview coordination. The ideal candidate should have strong communication skills, the ability to multitask, and an preferably an interest in HR and recruitment.

Preferred Skills:

Attention to detail and ability to work in a fast-paced environment
Strong interpersonal skills and a customer-service mindset
Ability to work independently as well as collaboratively within a team

The role is for 16 hours per week and it is anticipated that the days worked will be Monday to Thursday. There is some flexibility with the days worked and there maybe opportunities for additional hours.

This opportunity is an excellent opening for individuals looking to build a career in administration, recruitment and HR.

Admin Support > Admin Team Leader > Recruitement Manager > Office Manager > Operational Support > Operational Management

Requirements

Previous experience in office and general administration. Experience in recruitment or HR support is an advantage
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite and familiarity, preferably Google Doc.s
Ability to maintain confidentiality and professionalism

What can Controlled Space offer you?

Plenty of career progression opportunities – development is key!
Flexibility to choose your own shifts and work around your existing commitments
Regular monthly pay by BACS into your account
Discounted Gym Membership
Employee Perks (store discounts etc)
24hr GP Consultation Service
Telephone Support (stress, mental health, debt etc)

You must be aged 18 and above to apply for these roles.

You must be able to provide a full 5 year checkable employment and education history to comply with BS7858.

Part time

Leeds

Administration

Apply For This Job

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Further Information

To ensure there are no delays with your application, please upload a valid Identification and two proofs of address.

The following Identification documents are acceptable: Valid Passport Driving License (provisional also accepted) British Residential Permit Birth Certificate (must be registered within 12 months of birth date) The following proofs of address are acceptable: Bank or building society statement from the last 3 months (we will accept 2 statements, but only if they are from different banks or building societies) Utility bill from the last 3 months (we will accept gas, electric, telephone landline, water, satellite TV or cable TV bills but not mobile phone bills) Credit card statement from the last 3 months (we will accept 2 statements, but only if they are from different credit-card providers) Council tax statement from the last 12 months Mortgage statement from the last 12 months Letter from the last 3 months from any of the following: HM Revenue and Customs The Department of Work and Pensions Jobcentre Plus – or any other employment service Local authority P45 or P60 tax statement from the last 12 months Paper version of a current UK driving licence (not the paper counterpart to a photocard) Pension, endowment or ISA statement from the last 12 months Valid UK firearms licence with photo We cannot accept: Photocopies or documents printed from the internet (such as an online bank statement you have printed out) Bank or building society statements printed in your local branch, even if they have been dated and stamped by the bank staff documents or images downloaded from the internet and sent to us as digital files

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DECLARATIONS

I understand that employment with this company is subject to references and screening in accordance with BS 7858.

I confirm that the information I have provided on my application is true and complete to the best of my knowledge.

I understand and agree that I will be subject to any or all of the following checks:

• Address check

• Financial probity check which the company will retain on file

• ID verification checks

• Academic/professional qualification check

• Employment history, including any periods of unemployment/self‐employment and any gaps

• Criminal background check

I authorize the company or its agents to approach government agencies, former employers, educational establishments, for information relating to and verification of my employment or unemployment history, a consumer information search and ID check with a credit reference agency, which will keep a record of those searches in line with current legislation.

I further declare that any documents that I provide as proof of my identity, proof of address, and any other documents that I provide are genuine and that any falsified documents may be reported to the appropriate authority. I understand that it may be a criminal offence to attempt to obtain employment by deception and that any misrepresentation, omission of a material fact or deception will be cause for immediate withdrawal of any offer of employment.

I accept that I may be required to undergo a medical examination where requested by the company. I understand and agree that if so required I will make a statutory declaration in accordance with the provisions of the Statutory Declarations Act 1835, in confirmation of previous employment or unemployment.

I understand that any false statement or omission to the company or its representatives may render me liable to dismissal without notice.

By signing this declaration, I agree that I have provided complete and true information in support of the application and that I understand that knowingly making a false statement for this purpose is a criminal offence.

Please sign below to confirm you agree to the above processing terms.

DATA PROTECTION ACT 2018

The Company will use the information you have given on your application form (together with any information which we obtain with your consent from third parties) for assessing your suitability for employment. It may be necessary to disclose your information to our agents and other service providers.

Your information will be viewed by agents employed by the company to check its compliance with BS 7858 Security Screening of Individuals Employed in a Security Environment and also for Audit Purposes. By returning this form to the Company you consent to our processing personal data about you where this is necessary, for example information about your credit status, ethnic origin or criminal offences.

By signing below you agree to this process and confirm that you do not have a criminal record subject to the current Rehabilitation of Offenders Act and any amendments. You have the right to apply for a copy of your information, to have any inaccuracies corrected or to have your data removed from our database. We comply with the latest GDPR legislation.

DISCLOSURE

You are applying for a position of trust and in the event of being offered employment by the Company we may apply for a Disclosure. However, having a criminal record does not necessarily bar you from employment.

For more information ask a member of staff for a copy of the DBS Code of Practice/Disclosure Scotland and/or Company our policy statement regarding ex-offenders. Disclosure information is treated in a sensitive way and is restricted to those who need to see it to make a recruitment decision.

By signing this document you allow the Company to see a copy of the Disclosure. The Disclosure information is not retained i.e. it is disposed of within the timescales recommended in the DBS Code of Practice. By signing below you agree to this process.

SCREENING

Any offer of employment is subject to satisfactory screening, that the applicant consents to being screened and will provide information as required.

That the information provided is correct, and the applicant acknowledges that any false statements or omissions could lead to termination of employment.

GDPR

Do You consent to Controlled Space using and Storing your Personal Identifiable Information (PII) in accordance with current GDPR Regulations?

Controlled Space will not share your information with any 3rd party organisations, with the exception of organisations required for the processing and progression of your application for employment (Such as DBS Checks)

I have read and understand all of the above information *YesNo

I confirm all details provided are correct and true and that I have read and accept the above statements. *YesNo

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